Dear Exempt Vendor,

The Exempt Vendor Policy:
Vendors who have been selected by the NCHE conference committee are offered exempt status. Exempt vendors are not required to go through the selection process, have priority of booth locations and the ability to get a discount.

  • Exempt vendors should return the “Invitation to Return” form, or fill out this online form, and the designated deposit by August 1. If the Aug. 1 deadline for the deposit is missed, the vendor will lose priority to the booth space previously occupied.
  • If the total booth balance is paid by August 1, there will be a 5% discount given.
  • Exempt vendor should pay any remaining balance by October 30. If this deadline is missed, the vendor will lose priority to the booth space previously occupied and will not be mapped or listed in conference information until balance is paid. We try not to do this, but if needed, we could.
  • Exempt vendors need to submit the “Exempt Vendor Completion Form” by October 30.
  • If vendor does not maintain vendor hall policies, he can lose his exempt vendor status and will need to go through the selection process.
  • If exempt vendor misses a year, they will lose exempt vendor status at least for the following year.
  • As an exempt vendor, you will have these forms to fill out during the year:
    1. Exempt Vendor Deposit—Due August 1
    2. Exempt Vendor Completion Form—Due October 30
    3. Speaker Application (if speaking is desired)—Due November 30
    4. Nametag Order (may also include lunch sandwiches)—Due around mid May)

 

Refund Policy:
Cancellations will receive refunds based on the following:

  • Received by August 1, will receive all funds paid less 20% of required deposit
  • Received by September 30, will receive all funds paid less 40% of required deposit
  • Received by October 31, will receive all funds paid less 80% of required deposit
  • Received by November 30, will receive a 70% refund.
  • Received by December 31, will receive a 60% refund.
  • Received by January 31, will receive a 40% refund.
  • Received by February 28, will receive a 30% refund.
  • Received by March 31, will receive a 20% refund
  • No refunds will be given after March 31.