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Conference Vendors

Thrive!

The NCHE Homeschool Conference

is the premier event to reach NC home educators: 
3 days; 7000+ attendees; 45,000+ Square ft. vendor hall; 150+ workshops.

Vendor applications will be considered as space is available.

May 21-23, 2015

Benton Convention Center 

Winston-Salem,NC

 

Dear Vendor,

We would love to have you come and be a part of our 2015 onference.

 

The NCHE annual conference serves as a celebration of the multi-faceted face of home education in North Carolina. Our conference name reflects the goal of the NCHE conference and mirrors the NCHE mission "NCHE has a vision for flourishing families and thriving generations in which people remain passionate, curious and actively engaged in their faith and in their learning...." NCHE affirms the right and responsibility of parents to direct the education of their children. Our purpose is to protect the freedom to educate at home, to provide encouragement and support to families choosing home education for their children, and to promote home education as an excellent means of education.

The conference mission is to:
• Equip and encourage homeschooling families through an abundance of outstanding speakers and workshops
• Connect homeschoolers with quality curriculum resources through our extensive vendor hall
• Celebrate our teens and alums through special workshops, fun activities, fellowship, the talent showcase and our state-wide graduation
• Encourage our leaders with a special luncheon and a workshop just for them

We are expecting nearly 8,000 attendees this year—homeschool parents, teens and children. These families will come from across the state of North Carolina as well as neighboring states. The conference always generates a high level of energy and enthusiasm among conference attendees. Our keynotes and workshops cover the hottest topics in homeschooling and create conversations among thousands of homeschooling families for months after the conference is over. Events such as the teen dance and games social and talent showcase provide a lot of fun and are very popular with the attendees. The NCHE conference is a highlight of NC homeschoolers’ year. 

The vendor application is online! If you have not applied yet, download the packet, fill out the application and return it to our office by mail or email so that we will be able to consider your business to be in our vendor hall. At this point, we have a few booths still available. 

 

Other opportunities available for participation are conference program advertising, College and Camp Fair participation, and conference sponsorships. (See applications for these in the side bar of this page.)

 

Vendor FAQs for 2015 Annual Conference

1. Where is the convention center?

  • The M. C. Benton, Jr. Convention Center is located at 301 W. Fifth Street in Winston-Salem, NC.

2. Where do I find lodging?

  • You will find lodging information on our website here

3. What are exempt vendors?

  • Vendors with a long-time commitment to the NCHE vendor hall may be chosen by the conference committee for exempt status. Exempt vendors will receive an invitation on the Saturday of the current conference to return the following year. Exempt vendors have first choice of booth locations and may reserve their current space or request another location. We cannot guarantee that all requests for location changes can be granted.

4. How does one become an exempt vendor?

  • The committee looks for vendors who come to our conference year after year and faithfully keep our vendor hall policies.

5: What are the book fair policies?

  • All vendors must remain in their allocated space.
  • If asked to make changes to booth configuration, the vendor has an hour to comply.
  • No vendor is allowed to sublet space to another vendor unless permission has been granted by the conference committee.
  • All vendors must be invited by the NCHE conference committee.
  • Vendors displaying audio materials must be considerate of other vendors (if the audio materials become a nuisance to vendors around you, we will ask you to cease playing them.)
  • Vendors may sell ONLY during vendor hall hours.

6. What is required to remain an exempt vendor?

  • Return the “Invitation to Return” form and the designated deposit to our office within 30 days of the close of the conference. Form and deposit may be turned in at the NCHE table the last day of the conference. The remaining balance must be paid by the designated day (usually in September or October). Exempt vendors must also maintain vendor hall policies.

7. What size are most booths?

  • Most booth spaces are 10 feet wide and 8 feet deep and include a table, two chairs and drapes. There are a few unique spaces available with each space being priced according to its size and location. There may also be variations in booth layouts because of structural restrictions, etc.

8. What are the set-up and operating hours for 2015?

  • All vendors are welcome to begin setting up Wednesday, May 20, between 3:00 p.m. and 8:00 p.m. Additional setup time will be offered after 7:00 a.m. on Thursday May 21. ALL VENDORS MUST BE SET UP AND READY FOR BUSINESS BY 1:00 ON THURSDAY, MAY 21, 2014. Due to facility climate control, loading dock doors will close at 11:00 a.m. Vendor hall operating hours for 2015 will be as follows: Thursday: 1:00-7:30 p.m. Friday: 9:30 a.m.-7:30 p.m. Saturday: 9:30 a.m.-4:00 p.m. Please note that there are no dollies provided by the convention center.

9. How do I arrange for materials to be shipped to the convention center?

  • No shipments will be received at the Benton Convention Center, the Marriott, or the Embassy Suites hotels. Shipment of ALL materials MUST go through Hollins Exposition Services. They will be contacting you with drop-shipping information closer to the conference.

10. What is the cancellation policy?

  • Cancellations will receive refunds based on the following:
    Received by December 31, 2014 will receive an 80% refund.
    Received by January 31, 2015, will receive a 60% refund.
    Received by February 28, 2015 will receive a 40% refund.
    Received by March 31, 2015 will receive a 20% refund
    No refunds will be given after March 31, 2015.

11. How do I advertise in the conference program?

  • Download the PDF containing the information to advertise in the 2015 conference program. See the link on the right side of this page.

12. Is there an opportunity to sponsor the NCHE conference?

  • Yes! Organizations have the opportunity to help sponsor the 2015 NCHE conference. Sponsorship packages give your organization the opportunity to demonstrate support for NCHE and homeschooling. Sponsorship will enhance the positive image homeschoolers have of your organization. Homeschoolers are more likely than average consumers to recommend a business or organization to other homeschool families via social media, homeschool co-ops, places of worship and sporting events. Please fill out this application. Payment must accompany the form. The specific sponsorships will be granted on a first-come, first-served basis. 2015 Sponsorship Application.pdf.

12. Are there other ways to reach homeschoolers in NC?

  • Advertising in our magazine GREENHOUSE is a great way to reach homeschoolers in NC throughout the year. We offer advertising in the print issue which is also seen in PDF form on the website. We also offer digital ads on all of our GREENHOUSE pages on the website. Go here for more information.