Info for Vendors

Vendor FAQs for 2014 Annual Conference

1. Where is the convention center?

  • The M. C. Benton, Jr. Convention Center is located at 301 W. Fifth Street in Winston-Salem, NC.

2. What is the cancellation policy?

  • Cancellations received by January 31, 2014 will receive an 80% refund. No refunds will be given after January 31, 2014 unless cancellation is due to an emergency as determined by the conference vice president. The maximum refund shall be 80%.

3. What are exempt vendors?

  • Vendors with a long-time commitment to the NCHE book fair may be chosen by the conference committee for exempt status. Exempt vendors will receive an invitation on the Saturday of the current conference to return the following year. Exempt vendors have first choice of booth locations and may reserve their current space or request another location. We cannot guarantee that all requests for location changes can be granted.

4. How does one become an exempt vendor?

  • The committee looks for vendors who come to our conference year after year and faithfully keep our book fair policies.

5: What are the book fair policies?

  • All vendors must remain in their allocated space.
  • If asked to make changes to booth configuration, the vendor has an hour to comply.
  • No vendor is allowed to sublet space to another vendor unless permission has been granted by the conference vice president.
  • All vendors must be invited by the NCHE conference committee.
  • Vendors displaying audio materials must be considerate of other vendors (if the audio materials become a nuisance to vendors around you, we will ask you to cease playing them.)
  • Vendors may sell ONLY during book fair hours.

6. What is required to remain an exempt vendor?

  • Return the “Invitation to Return” form and the designated deposit to our office within 30 days of the conference. Form and deposit may be turned in at the NCHE table the last day of the book fair. The remaining balance must be paid by October 20, or be subject to a 25% late fee through November 15. Exempt vendors must also maintain book fair policies.

7. What size are most booths?

  • Most booth spaces are 10 feet wide and 8 feet deep and include a table, two chairs and drapes. There are a few unique spaces available with each space being priced according to its size and location. There may also be variations in booth layouts because of structural restrictions, etc.

8. What are the set-up and operating hours for 2014?

  • All vendors are welcome to begin setting up Wednesday, May 21, between 3:00 and 8:00 p.m. Additional setup time will be offered after 7:00 a.m. on Thursday May 22. ALL VENDORS MUST BE SET UP AND READY FOR BUSINESS BY 1:00 ON THURSDAY, MAY 22, 2014. Book Fair operating hours for 2014 will be as follows: Thursday: 1:00-7:30 p.m. Friday: 9:00 a.m.-7:30 p.m. Saturday: 9:00 a.m.-4:00 p.m. Please note that there are no dollies provided by the convention center.

9. How do I arrange for materials to be shipped to the convention center?

  • No shipments will be received at the Benton Convention Center, the Marriott, or the Embassy Suites hotels. Shipment of ALL materials MUST go through Hollins Exposition Services. They will be contacting you with drop-shipping information closer to the conference.

10. How do I advertise in the conference program?

  • Here is the information to advertise in the 2014 conference program.


2014 Vendor Application               Conference Program Ad Information